Chelmer Housing Partnership : Provision of Cleaning Services

UK-Chelmsford: Cleaning services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Chelmer Housing Partnership
      Myriad House, 23 Springfield Lyons Approach, Chelmsford, Essex, United Kingdom
      Tel. +44 1245613002, Email: lucy.robinson@chp.org.uk, URL: www.chp.org.uk
      Contact: Lucy Robinson, Attn: Lucy Robinson

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Provision of Cleaning Services
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 14

         Region Codes: UKH3 - Essex         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Cleaning services. Accommodation, building and window cleaning services. Accommodation cleaning services. Building-cleaning services. Window-cleaning services. Bin-cleaning services. Refuse and waste related services. Household-refuse collection services. Household-refuse disposal services. Office cleaning services.
         
      II.1.6)Common Procurement Vocabulary:
         90910000 - Cleaning services.
         
         90911000 - Accommodation, building and window cleaning services.
         
         90911100 - Accommodation cleaning services.
         
         90911200 - Building-cleaning services.
         
         90911300 - Window-cleaning services.
         
         90918000 - Bin-cleaning services.
         
         90500000 - Refuse and waste related services.
         
         90511200 - Household-refuse collection services.
         
         90513100 - Household-refuse disposal services.
         
         90919200 - Office cleaning services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The Contract is for the provision of cleaning services to CHP as per the following lots:-
Void Clearance and Cleaning
Communal Cleaning
Sheltered Scheme window and bin cleaning
Head Office Cleaning
Parkside Community Hub
Non-social housing clearance and cleaning         
         Estimated value excluding VAT: 1,916,666
         Currency: GBP
                        
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 60 (from the award of the contract)

   Information About Lots
            
      Lot No: 1
      Title: Empty Property (Void) Clearance and Cleaning

      1)Short Description:      
      CHP require cleaning and clearance for void properties.

      2)Common Procurement Vocabulary:
         90911100 - Accommodation cleaning services.
                  90513100 - Household-refuse disposal services.
         
      3)Quantity Or Scope:      
      We currently undertake approximately 500-550 voids a year. Properties will be required to be thoroughly cleaned in accordance with the cleaning specification inside and out, making sure all old belongings and requested outbuildings are taken down and disposed of by the contractor.            
         If known, estimated cost of works excluding VAT: 750,000
         Currency: GBP
                           
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 2
      Title: Communal Cleaning

      1)Short Description:      
      CHP requires an organisation capable of providing a cleaning service to their flat block communal areas

      2)Common Procurement Vocabulary:
         90910000 - Cleaning services.
                  90911000 - Accommodation, building and window cleaning services.
                  90911100 - Accommodation cleaning services.
                  90911200 - Building-cleaning services.
                  90911300 - Window-cleaning services.
                  90918000 - Bin-cleaning services.
                  90500000 - Refuse and waste related services.
         
      3)Quantity Or Scope:      
      This includes all internal cleaning of approximately 301 blocks of flats to a high specification on a weekly basis. It will also include external litter picking, cleaning bin areas and external window cleaning up to 4 stories. There is also the daily litter picking service (Monday to Friday) to 8 shopping parades and surrounds.            
         If known, estimated cost of works excluding VAT: 1,041,666
         Currency: GBP
                           
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 3
      Title: Sheltered Scheme Window and Bin Cleaning

      1)Short Description:      
      CHP have 24 sheltered schemes. The requirement is for internal and external cleaning to communal doors and windows, and washing of communal bins quarterly.

      2)Common Procurement Vocabulary:
         90910000 - Cleaning services.
                  90911300 - Window-cleaning services.
                  90918000 - Bin-cleaning services.
         
      3)Quantity Or Scope: Not Provided
            
         If known, estimated cost of works excluding VAT: 83,333
         Currency: GBP
                           
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 4
      Title: Head Office Cleaning

      1)Short Description:      
      It is still be confirmed if this Lot will be included

      2)Common Procurement Vocabulary:
         90910000 - Cleaning services.
                  90919200 - Office cleaning services.
                  90911200 - Building-cleaning services.
                  90911300 - Window-cleaning services.
         
      3)Quantity Or Scope:      
      Daily clean to 3 storey office and stores area (30,000 sq ft office and 7.500 sq ft materials outlet and stores). We anticipate 3 hours per day for emptying bins, vacuuming, cleaning 3 kitchens, internal office glass cleaning and vacuuming air vents. Quarterly external and internal window cleaning. Work would take place after 5pm each day, Monday to Friday.            
         If known, estimated cost of works excluding VAT: 166,666
         Currency: GBP
                           
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 5
      Title: Parkside Community Hub

      1)Short Description:      
      Office, meeting rooms, kitchen and wash room facility cleaning. Approximately 20 – 30 minutes each day, Monday to Friday.

      2)Common Procurement Vocabulary:
         90910000 - Cleaning services.
                  90919200 - Office cleaning services.
         
      3)Quantity Or Scope: Not Provided
            
         If known, estimated cost of works excluding VAT: 12,500
         Currency: GBP
                           
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 6
      Title: Non-social housing clearance and cleaning

      1)Short Description:      
      Cleaning to Market / Intermediate rent properties in between tenancies. Also Right to buy and new build.

      2)Common Procurement Vocabulary:
         90910000 - Cleaning services.
                  90911100 - Accommodation cleaning services.
                  90513100 - Household-refuse disposal services.
         
      3)Quantity Or Scope: Not Provided
            
         If known, estimated cost of works excluding VAT: 20,833
         Currency: GBP
                           
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
                  
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         Not Provided      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Not Provided      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                Not Provided
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: T0117_2013      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 19/02/2014
      Time-limit for receipt of requests for documents or for accessing documents: 12:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 20/02/2014
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 07/03/2014      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.paessex.gov.uk/delta/viewNotice.html?noticeId=86370637
GO-2014121-PRO-5404313 TKR-2014121-PRO-5404312
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 21/01/2014

ANNEX A