Southend-on-Sea Borough Council: Tender for CCTV Maintenance Contract

UK-Southend-on-Sea: Surveillance and security systems and devices.

Section I: Contracting Authority
   Title: UK-Southend-on-Sea: Surveillance and security systems and devices.
   I.1)Name, Addresses and Contact Point(s):
      Southend-on-Sea Borough Council
      Civic Centre, Southend-on-Sea, SS2 6ER, United Kingdom
      Tel. +44 1702534028

   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Tender for CCTV Maintenance Contract      
      II.1.2)Type of contract and location of works:
         SERVICES
         
         Service Category: 1
         
         Region Codes: UKH31 - Southend-on-Sea         
      II.1.3)Information about a framework or a dynamic purchasing system:
         Not Provided          
      II.1.4)Short description of the contract or purchase(s):
         Surveillance and security systems and devices. The CCTV service provided by Southend Borough Council is crucial in the management of the public open space. It is also a fundamental factor in the partnership between the Council and Essex Police, in the prevention and reduction of crime and antisocial behaviour in the borough.

The winning Service Provider will be responsible for the repair and maintenance of the Council’s public realm CCTV cameras and control room. This will be inclusive of, but not limited to:

•   Routine servicing of equipment and installations
•   A 24-hour, 365 day per year emergency call-out and breakdown repair service
•   Annual preventative maintenance of the cameras and equipment
•   Re-location of fixed and re-deployable cameras
•   Operation of a remote access service to identify faults
The proposed contract term is five years, with the opportunity of a further five-year extension depending on good performance.
      II.1.5)Common procurement vocabulary:
         35120000 - Surveillance and security systems and devices.
      II.1.6)Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Not Provided
   
   II.2)Total Final Value Of Contract(s)
      II.2.1) Total final value of the contract(s)
         Value: 188,162
         Currency: GBP

      
Section IV: Procedure
   IV.1) Type Of Procedure
      IV.1.1)Type of procedure: Restricted
   IV.2)Award Criteria
      IV.2.1)Award criteria: The most economically advantageous tender in terms of:
               
         Criteria - Weighting
         
         1) Partnership Working (Marks) - 20
         2) Key Camera Sites (Marks) - 15
         3) Key Staff (Marks) - 10
         4) Innovation (Marks) - 5
         5) Key Performance Indicators (Marks) - 10
         6) Catastrophic Failure (Marks) - 5
         7) Proactive Maintenance (Marks) - 10
         8) Contract Implementation (Marks) - 15
         9) Logging and Tracking Faults (Marks)
(The full Technical Questionnaire had an overall weighting of 40%) - 10
         Commercial Questionnaire (60%) - 60
         
      IV.2.2)Information about electronic auction:
         An electronic auction will be used: Not Provided
   
   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: Not Provided          
      IV.3.2)Previous publication(s) concerning the same contract: Yes
         
         
          Contract notice    
         Notice number in OJ: 2013/S 24 - 35377 of 29/01/2013
         
         

Section V: Award Of Contract
      
   1: Award And Contract Value
      Contract No: Not Provided

      V.1)Date Of Contract Award: 14/05/2013      
      V.2) Information About Offers
         Number Of Offers Received: 4          
         Number Of Offers Received By Electronic Means: 0       
      V.3)Name And Address Of Economic Operator To Whom The Contract Has Been Awarded:
         Official name: Eurovia Infrastructure Ltd
         Postal address: The Paragon Centre, 32 Crown Road
         Town: Enfield
         Postal code: EN1 1TH
         Country: United Kingdom
      V.4)Information On Value Of Contract
         Initial estimated total value of the contract
            Value: 700,000
            Currency: GBP

         Total final value of the contract
            Value: 400,000
            Currency: GBP
         If annual or monthly value:
            Number of years: 10
      V.5)Information about subcontracting:
         The contract is likely to be subcontracted: No


Section VI: Complementary Information
   VI.1)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No
   
   VI.2)Additional Information:
      The £400,000 quoted as the value of the contract is an estimate only. This is based on the costs that have been provided for the first 5 years of the contract.
To view this notice, please click here:
https://www.paessex.gov.uk/delta/viewNotice.html?noticeId=66720534
GO-2013710-PRO-4943693 TKR-2013710-PRO-4943692   
   VI.3.1)Body responsible for appeal procedures:
      Not Provided
   VI.3.2)Lodging of appeals: Not Provided    
   VI.3.3)Service from which information about the lodging of appeals may be obtained:
      Not Provided
   
   VI.4)Date Of Dispatch Of This Notice: 10/07/2013