Southend-on-Sea Borough Council: Tender for the Provisioning of a Central Management System for Luminaires

UK-Southend-on-Sea: Electrical machinery, apparatus, equipment and consumables; Lighting.

Section I: Contracting Authority
   Title: UK-Southend-on-Sea: Electrical machinery, apparatus, equipment and consumables; Lighting.
   I.1)Name, Addresses and Contact Point(s):
      Southend-on-Sea Borough Council
      Civic Centre, Southend-on-Sea, SS2 6ER, United Kingdom
      Tel. +44 1702215000, Email: eprocurement@southend.gov.uk
      Electronic Access URL: https://procurement.southend.gov.uk/southend/portal.nsf/index.htm
      Electronic Submission URL: https://procurement.southend.gov.uk/southend/portal.nsf/index.htm

   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Tender for the Provisioning of a Central Management System for Luminaires      
      II.1.2)Type of contract and location of works:
         SERVICES
         
         Service Category: 27
         Do you agree to the publication of this notice?: Yes          
         Region Codes: UKH31 - Southend-on-Sea         
      II.1.3)Information about a framework or a dynamic purchasing system:
         Not Provided          
      II.1.4)Short description of the contract or purchase(s):
         Electrical machinery, apparatus, equipment and consumables; Lighting. Street-lighting equipment. Control, safety,signalling and light equipment. The aim of this tender exercise is to procure a Provider of a Central Management System (CMS) to ensure that the Council is able to maximise the potential energy savings in relation to street lighting in over 14,000 luminaires. This contract continues the good work started by the Council through the upgrading of Luminaires to LED and the replacement of street lighting columns thereby enabling the Council to realise further savings in relation to energy costs and a continuing reduction in CO2 emissions.
The Council does not seek to be prescriptive about the configuration of the CMS, leaving this up to the expertise of the market. This in turn should result in a highly competitive process open to as many organisations as possible. However, the Tenderers will be required to detail how they will achieve the desired outputs of the Specification within their Tender Response as part of the Technical Questionnaire.
In parallel to the growth of the population, the Council is looking to grow both the level of investment and use of technology in the Borough. This procurement is looked upon as significant in this area of development; not least of all because of the positive impact it could have towards the aspirations of the Southend-on-Sea to enjoy a “Smart Cities” status.
The Council is a member of the EU Smart Cities European Innovation Partnership. As such, the Council is keen to make traditional infrastructures and networks more efficient through better planning and coordinated approaches where possible; with a goal of linking and upgrading infrastructures, technologies and services within the borough (transport, buildings, energy and ICT) in a smart way that will improve the quality of life, competitiveness and sustainability of Southend.
Although the Tender’s primary focus is the implementation of a CMS to result in further energy savings; it is strongly believed that the equipment installed as part of the CMS will bring a significant level of added value, and possible revenue generation, to enable lighting columns to deliver some smart characteristics / features either by the Council or interested Third Parties. These may include but may not be limited to the added functionality to install and control Environmental and Traffic Sensors, CCTV and Digital Signage. At the very least, the Council believes that the potential functionality made possible by the equipment procured by the Council for its CMS maybe used to increase the efficiency and joint working between the Council’s services areas, which traditionally have been provisioned in isolation.
This is an exciting and emerging market and the Council is keen to ensure the deployment of its CMS can be aligned and promoted in the coming years in conjunction with areas that may include, but not be limited to; future ICT based procurements, cloud computing, data protocols and device enabling infrastructure.
Nevertheless, the Council would advise all Tenderers that the possible additional functionality delivered as part of the Contract in the future will not be permitted to have a negative impact on the provisioned CMS Capabilities of the Council.

Tender Documents can be accessed via: https://procurement.southend.gov.uk/southend/portal.nsf/index.htm

Further information on Alternative Bids and their acceptance is detailed within Section A of the Tender Document.
      II.1.5)Common procurement vocabulary:
         31000000 - Electrical machinery, apparatus, equipment and consumables; Lighting.
         34928500 - Street-lighting equipment.
         34990000 - Control, safety,signalling and light equipment.
      II.1.6)Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No
   
   II.2)Total Final Value Of Contract(s)
      II.2.1) Total final value of the contract(s)
         Value: 1,000,000
         Currency: GBP
         Excluding VAT: Yes

      
Section IV: Procedure
   IV.1) Type Of Procedure
      IV.1.1)Type of procedure: Open
   IV.2)Award Criteria
      IV.2.1)Award criteria: The most economically advantageous tender in terms of:
               
         Criteria - Weighting
         
         Price - 60
         Quailty (Technical Submission) - 30
         Quality (Presentation & Interview) - 10
         
      IV.2.2)Information about electronic auction:
         An electronic auction will be used: Not Provided
   
   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: A3JD-3VXARR         
      IV.3.2)Previous publication(s) concerning the same contract: Not Provided

Section V: Award Of Contract
      
   1: Award And Contract Value
      Contract No: A3JD-3VXARR

      V.1)Date Of Contract Award: 27/01/2016      
      V.2) Information About Offers
         Number Of Offers Received: 3          
         Number Of Offers Received By Electronic Means: 3       
      V.3)Name And Address Of Economic Operator To Whom The Contract Has Been Awarded:
         Official name: Telematics Wireless Limited
         Postal address: 26 Hamelacha, 5881902
         Town: HOLON
         Postal code: N/A
         Country: Israel
         Email: ray.wescott@btopenworld.com
      V.4)Information On Value Of Contract
         Initial estimated total value of the contract
            Value: 1,200,000
            Currency: GBP

         Total final value of the contract
            Value: 1,000,000
            Currency: GBP
         If annual or monthly value:
            Number of years: 10
      V.5)Information about subcontracting:
         The contract is likely to be subcontracted: No


Section VI: Complementary Information
   VI.1)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: Not Provided    
   VI.2)Additional Information:
      The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.paessex.gov.uk/delta/viewNotice.html?noticeId=190415272
GO-2016216-PRO-7765740 TKR-2016216-PRO-7765739   
   VI.3.1)Body responsible for appeal procedures:
      Not Provided
   VI.3.2)Lodging of appeals: Not Provided    
   VI.3.3)Service from which information about the lodging of appeals may be obtained:
      Not Provided
   
   VI.4)Date Of Dispatch Of This Notice: 16/02/2016