Uttlesford DC: Heating & Hot Water Systems - Servicing, Maintenance & Repairs (inc Gas Servicing)

UK-Saffron Walden: Repair and maintenance services of central heating.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Uttlesford District Council
      London Road, Saffron Walden, CB11 4ER, United Kingdom
      Tel. +44 1799510562, Email: procurement@uttlesford.gov.uk, URL: www.uttlesford.gov.uk
      Contact: Procurement Department, Attn: Simon Robinson
      Electronic Submission URL: Not available

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Heating & Hot Water Systems - Servicing, Maintenance & Repairs (inc Gas Servicing)
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 1

         Region Codes: UKH3 - Essex         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Repair and maintenance services of central heating. Uttlesford are seeking an experienced contractor to carry out Gas Servicing and planned maintenance and reactive/ responsive works on all forms of Heating & Hot Water Systems in domestic properties and commercial estate. It is anticipated that the contract will commence on 1st April 2016 for a period of five years with an option to extend a further five years. Please e-mail procurement@uttlesford.gov.uk to express your interest.
         
      II.1.6)Common Procurement Vocabulary:
         50720000 - Repair and maintenance services of central heating.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Uttlesford District Council are seeking an experienced contractor to carry out Gas Servicing and planned maintenance and reactive/ responsive works to all types of Heating & Hot Water Systems in both our domestic properties and commercial estate within the District.
The District is a predominantly rural area in North West Essex comprising the main towns of Saffron Walden, Great Dunmow, Stansted Mountfitchet and Thaxted, with 56 parishes. It is geographically the largest district in Essex being some 20 miles long by 15 miles wide. The Council has a housing stock of approx. 3,000 properties throughout the District.
The contractor will be appointed under the terms of the National Housing Federation M3 form of contract and will include for all forms of heating (gas, oil, solid fuel and air source heat pumps) within the scope in addition to the statutory requirements for gas servicing and Landlords Certificates.
It is anticipated that the contract will commence on 1st June 2016 for a period of five years with an option to extend a further five years.
Please e-mail procurement@uttlesford.gov.uk to express your interest.                  
         Estimated value excluding VAT:
         Range between: 1,000,000 and 5,000,000
         Currency: GBP
               
      
      II.2.2)Options: Yes
         If yes, description of these options: An option to extend the contract for up to five years by one or more extensions of whatever period(s) the Council specifies will be included after completion of the prime term on 31st May 2021       
      If known, Provisional timetable for recourse to these options:
                  
         Duration in months: 54 (from the award of the contract)
                            
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 120 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      A Performance Bond equivalent to 10% of the annual sum will be required. The Council reserves the right to require warranties, including sub contractor warranties. Full details are set out in the Tender documents.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Payment will be made in GB pounds (GBP) and will be paid by means of electronic transfer. Full details are set out in the Tender documents.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      In the event of a group of economic operators submitting an acceptable offer, it will be necessary for them to provide an undertaking that each organisation will be jointly and severally liable for the due performance of the contract. Such undertaking will be in addition to the requirement to provide other deposits and guarantees by Uttlesford District Council for the due performance of the contract.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      The contract shall be performed under the M3NHF Schedule of Rates incorporating the NHF Form of Contract 2011 (Gas & Heating) (Revision 3:2015) as varied to meet the requirements of the Council      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

      Please note that any references to the European Directive(s) and/or Public Contract Regulations in the standard declaration above are to be taken to mean the legislation in force at the time of publication of this Notice (28 January 2016) which may not be the Directive/Statute Number quoted.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
         
         Information and formalities necessary for evaluating if requirements are met:
         As set out in the Invitation to Tender         
         Minimum Level(s) of standards possibly required:
         As set out in the Invitation to Tender
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         As set out in the Invitation to Tender         
         Minimum Level(s) of standards possibly required:
         As set out in the Invitation to Tender      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Yes       
      If yes, reference to relevant law, regulation or administrative provision:
      Contractors will be required to hold all relevant certification to carry out works on gas installations (eg "Gas Safe" registration), electrical installations (eg NICEIC) and microgeneration installations. Documentary evidence is to be provided at Due Diligence Review.      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: 246_2016      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 03/03/2016
      Time-limit for receipt of requests for documents or for accessing documents: 15:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 23/03/2016
         Time: 11:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in month(s): 6
      
      IV.3.8)Conditions for opening tenders
         Date: 23/03/2016
         Time: 15:00
         Place:
         Uttlesford District Council
         Persons authorised to be present at the opening of tenders: Yes
            As set out in Contract Procedure rules applicable to the Council.


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.paessex.gov.uk/delta/viewNotice.html?noticeId=186240591
GO-2016128-PRO-7676851 TKR-2016128-PRO-7676850
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      The Royal Courts of Justice
      London, WC2A 2LL, United Kingdom

      VI.4.2)Lodging of appeals: Uttlesford District Council will incorporate a minimum 10 calendar day standstill period from the date on which the Award Decision Notice is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing before the contract is entered into. If an appeal regarding the proposed award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the Regulations to take action in the High Court (England, Wales & Northern Ireland). Any such action must be brought promptly (generally within 30 days)   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 28/01/2016

ANNEX A